Proper invoicing and books, without the inventory baggage
Consultancies, agencies, repair services, and contractors need compliant invoices and clean accounts — not a stock module they'll never open. Turn inventory off and keep the rest.
What a Word template costs you
Service businesses often run on a document template and a bank statement. It works while there are ten clients. At fifty, invoice numbers collide, a retainer goes unbilled for a quarter, and nobody can say which clients are actually profitable.
- Invoices are typed in Word each month, so numbering and VAT are one typo away from wrong.
- Recurring contracts and AMCs are remembered rather than scheduled — until one is missed.
- Time and materials spent on a job are never compared against what the job was billed for.
The parts a service business actually uses
Service Invoicing
Raise VAT-compliant invoices for services with no inventory requirement at all.
Recurring & AMC Billing
Schedule monthly, quarterly, or annual contract invoices so none is missed or billed twice.
Job & Project Tracking
Group work into jobs or projects and see what each one earned against what it cost.
Client Ledgers
Every client's invoices, payments, and outstanding balance in one running statement.
Receivables Follow-Up
Ageing shows which invoices are 30, 60, or 90 days overdue, so follow-up is targeted.
Income & Expense Books
Full double-entry accounting without turning on a single inventory feature.
Service invoices are issued through the sameIRD-approved billing engineas retail bills — so numbering, VAT, and CBMS reporting are handled whether you sell goods or hours.
Common questions from service businesses
Can I use Lotussoft ERP without any inventory at all?
Yes. Service businesses can run billing, accounting, and reporting with inventory switched off entirely — nothing about the product side gets in the way.
Can it handle monthly retainers and AMC contracts?
Yes. Recurring invoices can be scheduled for monthly, quarterly, or annual contracts, so each period's invoice is raised on time without anyone remembering to do it.
Can I bill for both services and parts on one invoice?
Yes. If your work involves supplying parts as well as labour, both can appear on the same VAT invoice, with only the parts affecting stock.
How do I know which clients owe me money?
The receivables ageing report lists outstanding invoices by client and by how long they have been overdue, so collection effort goes where it matters.
Related for service businesses
- Accounting & BookkeepingDouble-entry books, expenses, and real-time profit — the core of a service setup.
- Sales ManagementQuotations, client ledgers, and receivables ageing.
- Reports & AnalyticsRevenue by client and by service, plus VAT reports.
- Clinics & PolyclinicsA consultation practice with dispensing? See the clinic setup.
- PricingThe Starter plan is built for single-location service businesses.
- IRD-Approved BillingHow electronic billing applies when you sell services, not goods.
See invoicing built for services
Book a free demo and we'll set up your service list, your recurring contracts, and a sample month of invoices.
Request a Free Demo