One bill for the consultation, the test, and the medicine
Clinics and polyclinics bill from several counters and reconcile none of them. Lotussoft ERP puts patient billing, in-house pharmacy stock, and the clinic's accounts on one ledger.
Where the money stops being traceable
A polyclinic is several businesses sharing an address: consultations, diagnostics, procedures, and a pharmacy. Each keeps its own record, and the only place they meet is a monthly summary someone assembles by hand — usually too late to act on and rarely reconciled against stock.
- Consultation fees, lab charges, procedures, and medicines are billed from three different books.
- The in-house pharmacy's stock and the clinic's accounts are never reconciled with each other.
- Doctor and department shares have to be worked out by hand at the end of every month.
Billing, pharmacy, and accounts on one ledger
Single Patient Bill
Consultation, lab, procedure, and pharmacy charges on one VAT-compliant bill instead of three.
Service & Charge Master
Define every consultation type, test, and procedure once, with its own rate and department.
In-House Pharmacy Stock
Dispensed medicines reduce pharmacy stock and post to accounts in the same step, with batch and expiry tracked.
Doctor & Department Shares
Revenue splits by doctor and department are calculated from the bills, not reconstructed monthly.
Department-Wise Revenue
See what OPD, lab, and pharmacy each contribute, and what each actually costs to run.
Books That Stay Current
Clinic income, pharmacy sales, and expenses post to one ledger as they happen.
Patient bills are issued throughIRD-approved billingwith CBMS integration, so clinic revenue is recorded properly from the first bill rather than tidied up before an audit.
Common questions from clinics
Can consultation, lab, and pharmacy charges go on one bill?
Yes. Services and medicines are billed together on a single VAT-compliant invoice, while still posting to the correct department and revenue head behind the scenes.
Does it manage the clinic's own pharmacy stock?
Yes. The in-house pharmacy uses the same inventory module as a standalone medical shop, with batch numbers, expiry dates, and low-stock alerts — dispensing reduces stock automatically.
Can it calculate doctor revenue shares?
Yes. Each service can carry a doctor and department attribution, so revenue-share reports are generated from the billing data instead of being calculated by hand each month.
Is this a full hospital management system with patient records?
No. This is the billing, pharmacy, inventory, and accounting side for clinics and polyclinics. If you need full clinical records, OPD/IPD workflows, and lab modules, talk to us and we'll point you to the right product.
Related for clinics and polyclinics
- PharmaciesRunning the pharmacy as a separate business? See the dedicated setup.
- Inventory ManagementBatch and expiry tracking for the medicines you dispense.
- Accounting & BookkeepingDepartment-wise income, expenses, and books that stay current.
- Reports & AnalyticsRevenue by department, by doctor, and by service.
- Service BusinessesConsultation-only practice with no dispensing? Start here instead.
- IRD-Approved BillingWhat electronic billing and CBMS mean for a clinic.
See clinic billing and pharmacy stock in one system
Book a free demo and we'll set up your consultation types, charge list, and pharmacy items so you can see a real patient bill.
Request a Free Demo